About The Job
We are seeking a detail-oriented individual to support the Office Manager by managing day-to-day accounting data and vendor relations. This role is designed to streamline office operations by ensuring all financial records are accurate and acting as the first point of contact for external providers.
Responsibilities:
• Proactively contact vendors to request missing invoices, clarify billing discrepancies, and ensure all provider documentation (like W-9s or insurance certs) is up to date.
• Input accounts payable, receipts, and expense reports into our accounting system with 100% accuracy.
• Scan, upload, and organize digital financial files; create and maintain a streamlined physical filing system for the accounting department.
• Be punctual, organized, and able to multitask in a fast-paced environment.
• Monitor vendor statements to ensure payments are processed on time among other duties as assigned by the Office Manager.
Requirements:
• Exceptional accuracy in alphanumeric data entry (test may be required).
• Proficiency in QuickBooks Online or similar platforms, and basic Excel skills
• Ability to investigate and resolve billing errors independently.
• Excellent phone and email etiquette; able to represent the office professionally when dealing with external providers.
• Bilinguals (English and Spanish)
We offer:
Positive, engaging, and collaborative work environment.
Opportunities for growth and skill development.
Flexible schedule.
To apply please send an email to hr@port27usa.com with your resume attached. Make sure you include your position of interest in the subject line